Real tonnes. Your agreed prices.
Whether collected or delivered, link every load to its project, net weight and the right contract line.
The load has left before the purchase reaches the ERP. A ticket in the cab, a statement at month-end, a quantity known only after weighing. Build the purchase record from site evidence without losing the agreed rate.
Identify the right material
Material family, grading, source, intended use and transport method.
Capture actual tonnes
The net weight on the ticket, linked to the project and load.
Apply the right price
The contract rate checked against the statement and invoice.
From the field request to the invoice. Every detail matters.
One record for negotiated terms, site events and purchasing control.
Ex-quarry or delivered: compare like with like.
A 0/31.5 aggregate is not a 0/4 sand, and a delivered rate is not a material-only price. Separate the product, quarry and terms to make costs comparable.
- Product reference and d/D grading
- Material and transport prices separated
- Direct collection, own fleet or third-party carrier
Select suppliers
Supply · delivered to site
Same product, unit and destination
The weighbridge ticket becomes the purchase record.
When teams collect directly, final weight is unknown until the weighbridge. Link the ticket to an open order, a project and the relevant cost allocation.
- Gross, tare and net weights retained
- Quarry, date, truck and ticket reference
- Measured tonnes distinct from estimated cubic metres
Order details
Supply · delivered to site
- Gross weight
- 32.40 t
- Tare
- 13.80 t
Loaded at quarry
16 Sept · 07:42Weighbridge ticket received
16 Sept · 07:48Allocated · Les Rives / Roadworks
16 Sept · 09:10A monthly statement with the evidence to match.
Group the period’s loads and check quantities, product references and contract rates. Missing evidence and incorrect allocations can be reviewed before accounting regularisation.
- Billed prices checked against negotiated rates
- Missing tickets, duplicates and variances for review
- Allocation by project, job or task
Invoice review
Supply · delivered to site
| Reference | Expected | Billed |
|---|---|---|
| Aggregate · 18.60 t | €230.64 | €262.26 |
| Transport · 18.60 t | €141.36 | €141.36 |
| Total excl. tax | €372.00 | €403.62 |
The contract rate was not applied.
€14.10 / t billed · €12.40 / t agreed
Start with your contracts. And a real project.
Your suppliers, site documents and approval rules shape the workflow. Together, we scope the data to collect and the exchanges needed with your ERP.
Discuss your workflowQuestions from procurement teams.
What if our teams collect directly from the quarry?
This is a core workflow. An open order can cover a supplier and period, with tickets adding actual quantities collected. The collection of documents is defined with your teams and the quarry.
Can cubic metres be converted into tonnes automatically?
Volume helps estimate demand. Conversion depends on the material and its density; it does not replace weighing. A purchase billed per tonne should retain measured net weight as its reference.
Does Soren replace the quarry or carrier?
No. You keep your commercial relationships and carriers. The workflow covers purchase terms, documents, quantities and reconciliation. ERP and quarry system exchanges are scoped at the start.