The right rental. Down to the last billed day.
From choosing a rental agency to equipment collection, connect negotiated rates, site events and the invoice.
The full cost, from delivery to return. Transport, extensions and downtime can all affect the invoice. Soren connects each event to your negotiated terms, keeping the full picture in view.
Compare the full cost
Your contract rate, the right duration tier and transport charges.
Follow the equipment
Dated deliveries, stoppages, extensions and collection requests.
Account for every billed day
Expected days and charges checked against site records.
From the field request to the invoice. Every detail matters.
One record for negotiated terms, site events and purchasing control.
Your negotiated rate, at the right agency.
An available platform cannot be compared on its daily rate alone. Consider suitable equipment, contract terms and the cost of getting it to site.
- Specifications, dates and site access
- Rates by agency and duration tier
- Outbound, return and additional charges
Select suppliers
14 → 18 September · 5 days
1–5 day tier · round-trip transport
An extension should not disappear into a phone call.
Teams record events as they happen. The collection request, confirmation and actual return remain distinct, with the supporting documents.
- Documented breakdowns and downtime
- Extensions and collections shared with the rental company
- Excluded days based on approved agreements
Order details
14 → 18 September · 5 days
Equipment received
14 Sept · 07:30Breakdown reported · excluded day agreed
17 Sept · 09:15Collection confirmed · equipment returned
18 Sept · 16:40Check the invoice against what happened.
Find the billable period, applicable rates and agreed events. Review the explanation behind each variance before approval.
- Duration tiers and contract terms
- Days, transport and additional charges reconciled
- Dispute evidence linked to the rental
Invoice review
14 → 18 September · 5 days
| Reference | Expected | Billed |
|---|---|---|
| Rental | €568 | €710 |
| Round-trip transport | €160 | €160 |
| Total excl. tax | €728 | €870 |
The breakdown day is still billed.
1 day × €142 · rental company agreement attached
Questions from procurement teams.
Can we keep our rental partners and framework agreements?
Yes. The workflow uses your suppliers and negotiated conditions. Your procurement team helps define rates, agencies, equipment categories and approval rules.
Does a breakdown or bad weather stop billing?
This depends on the contract and the rental company’s agreement. Dates and supporting evidence help track a request to exclude days. Reporting an event does not automatically deduct a billed day.
What if a rental extends beyond the planned date?
The planned end, extension, collection request and actual return are tracked separately. The end of billing is checked against agreed terms, rather than the original date alone.